Today we're very happy to announce the release of our most-wanted feature: the ability to manage quotas (a.k.a. usage limits, booking allowances). We've initially enabled this feature for new venue signups and will be turning it on for existing accounts over the next week or two.
In a nutshell, the feature allows the owner to define quota rules like these:
- Limit individuals to a per-user maximum of 4 hours per day across all spaces.
- Limit individuals with any of the tags [Student, Member] to a per-user maximum of 10 hours per week across [Room 101, Room 102].
- Limit the group of users with the tag Third-Floor Tenant to a total group maximum of 50 hours per calendar month across [Meeting Room A, Meeting Room B].
These examples illustrate that it's possible to setup quota rules that vary by space, custom user tag, period (day, week or month) and quota kind (i.e. applied per user/individual or applied over a group).
Here's a video showing how the owner creates the example rules above in the dedicated quotas area of the venue settings:
Once quota rules have been configured, non-admin users will see an informative error message if they attempt to make a booking that violates an applicable quota rule. Non-admin users can now also see their current usage for a selected date range under My bookings on the list view:
This new quotas feature is part of our Pro Pack offering (which you can trial for 30 days at no charge if you haven't already)!
We hope that you'll enjoy the ability to further automate your booking processes and policies with quotas! As always, reach out to our support team if you have any questions, and have a great weekend!